There are several factors involved in renting an office that needs to be understood and taken into account to ensure that your choice is optimal. From the evaluation of the square meters and the distribution of the space that the company needs, to the location, design, and furniture that will be used, the cost of the rent, and the expenses that will be paid monthly.
To make your task easier, here’s a brief guide to questions you should know before renting a traditional personal credit bureau.
Rent an Office – What Do You Need to Know?
Renting an office is a great step in setting up a business or a company, so choosing the right place will have a big influence on the development of your daily activities, on the work environment in general, and on the ability to receive and serve customers, partners or suppliers.
If you are about to go through the process of finding a rental office, there are sometimes little-known things to consider that will ensure a successful choice. You also need to consider reliable business insurances, in addition to the space for rent.
It is very important to know in detail all the terms and conditions of the contract before formalizing the rental of the property. In these cases, the help and advice of real estate agents can be very valuable, guaranteeing you the right conditions.
We recommend that you negotiate a contract duration that suits your needs as well as the mandatory minimum duration. Other factors to consider are: how often the rent, guarantees, or deposits requested by the property owner will be updated, whether or not it is possible to assign or sublet and execute the works.
Check the legality
The local council will make sure that the office meets the requirements for a business concept. You can also request a simple note from the Property Registry to find out who the owner is, as well as other information about the premises such as the fees they have.
Are community taxes included in the rent?
In most cases, community taxes are not included in the rent. These are calculated separately based on office administration costs. Parking spaces, private consumption (gas, water, and electricity), or telecommunications are not usually included in the rent and are additional costs.
What is the usual duration of contracts?
The usual contract is for five years, but in each case, the property is negotiated according to the needs of the tenants and the requirements of the owners.
With the changes in the office rental industry due to covid-19, many office owners have adapted to the situation and are more flexible in their contracts.
Can I do the renovation of the rented space with the suppliers I want?
The tenant usually renovates the space with his contractors, supervised by the owner’s architects and engineers. The work usually takes between two and six months, depending on the size of the project.
Think about the needs of your company
The first question you need to ask yourself is what you need. Determine how many jobs your company has if it will need more offices, if you want to set up a reception place, etc. Keep in mind that if you rent too much space, you’ll lose money on something your business doesn’t need.
Select the best location
Depending on your target audience, you should select the location of your office in one place or another. Ideally, it should be easily accessible so that customers can find it quickly.
Set a budget
Before you look for a place, decide what budget you want to invest. If you do not want to pay a large amount of money, you may need to select smaller locations or less central areas.